New Students

As an offer holder, you are required to complete a Financial Declaration in order to meet your financial condition of admission. This aims to ensure that you are fully aware of the expected fees and living costs associated with your chosen course of study at Oxford.

You will be contacted directly if more information is required for your form.

Find more information at the University's Financial Declaration page. 

The University's page for International students (under Finances and Banking) has detailed information to help you open a UK bank account.

It is strongly recommended that you register with the College doctors, Drs Leaver and O’Shea at the Jericho Health Centre, unless you are already registered with another doctor in the local area. You can do this online in advance of arriving in Oxford at www.campusdoctor.co.uk/oxford/. 

International students are advised to register with the NHS in order to obtain an NHS number.  

How to access NHS services in England if you are visiting from abroad - NHS (www.nhs.uk)

Overseas visitors - Oxford University Hospitals (ouh.nhs.uk)

Medical Contact Details once you are registered:

Emergencies: If you have a serious medical or mental health issue requiring immediate attention you should call an ambulance or the police on 999 from any phone.

If you have registered with the Dr Leaver and Partners (as recommended by the College) you can reach them on 01865 311234 (Opening hours: 8.30am – 6pm, Mon-Fri).

If you have non-emergent medical or mental health issue outside of the GP’s opening hours you can call 111 (NHS non-emergent helpline). They will ask questions to access your needs and if necessary book you an out-of-hours GP appointment. 

If the matter does not require medical assistance or the police, call the Junior Deans on + 44 (0)7585 600441, or the Lodge on 01865 278 490.

Covid-19

We strongly encourage you to take up the offer of a Covid-19 vaccination, ideally before arriving in Oxford at the start of the autumn (Michaelmas) term. If you are unable to receive it before arriving in Oxford international students in the UK are still eligible for the Covid-19 vaccination for free, regardless of their nationality or immigration status. This can be obtained through your GP once you are registered or you can request to book your Covid-19 vaccination appointments as an unregistered patient through a local GP practice. For more information on the Covid-19 vaccine visit the British Council's FAQ page.

Recommended Vaccinations

The University also strongly recommends that you receive the following vaccines before you arrive in Oxford, if you have not already received them:

• Meningococcal ACWY (MenACWY) if you are under 25 years of age
• Measles Mumps and Rubella - MMR1 and MMR 2, i.e. the normal two doses
• Tetanus, diphtheria and polio (known in the UK as the 3-in-one teenage booster)
• Human papillomavirus (HPV) vaccine if you are under 25 years of age

Contact your General Practice to arrange this, if necessary. These immunisations should be available outside the UK for international students. 

Find more details at this document dedicated to immunisations. 

If you applied for your visa from outside the UK, you’ll need to collect your BRP once you’re in the UK. You must usually do this before the vignette sticker in your travel document expires or within 10 days of arriving in the UK, whichever is later.

Please refer to this government webpage regarding different options for collecting your Biometric Residence Permit (BRP) card.

We expect students to bring a suitable computer with them to College, and software should be up to date with all security patches, etc installed. Please read the University's guide to IT equipment  which offers advice on IT and AV equipment, particularly to use the centrally supported software for online learning - Canvas, Panopto and Microsoft Teams.

It provides equipment recommendations, best-practice on using the software options, and advice on set-up. 

With the previous key steps completed, it's time to start preparing for arriving and living in Oxford. This Digital Freshers' Pack includes maps, guides, and a wealth of information about life at the University and across the city. In addition to this digital resource, you will receive a hardcopy Welcome Pack at your in-person College Registration Session. 

On arriving at St Cross, you will meet with Academic Registrar, Sharon Durno, to complete your registration process and issue your student card and welcome pack. Please visit this Eventbrite page to select your preferred date and time.

Matriculation GROUP photograph – input your name

For the matriculation group photo, you will need to input your name so that it can be printed below the photograph.

Follow these steps to input your name:

1. Use this link to add YOUR NAME ONLY
    
2. Use the scroll bars (or touch screen) to find yourself in the photograph and then click on your nose. Please type your name exactly as you wish it to be displayed on the photograph in the format ‘Forename Surname’ – including accents and upper and lower case where needed eg. Van Der or van der etc.
    
3. The change will not be immediate and the college will confirm all changes before we dispatch the orders. Please do not add ‘funny’ or fake names to the group as this wastes time and will delay the process and orders placed.
    
4. Once a name has been checked it will have a green circle displayed over the corresponding face. If your face has a green circle but you personally have not checked your name please do so and any update will be actioned on your name within approximately 24 hours. NB. The names are not automatically updated but done manually – please allow 24 hours before checking if needed.
    
5. DEADLINE to input your name:
   5pm on Monday 04 November 2024
    
6. QUESTIONS about inputting your name?
   Contact Emma Darling:  emma.darling@gillmanandsoame.co.uk, tel 01869 328200

​​​​​Matriculation GROUP photograph – place your order

Your GROUP photo is now available for purchase

Follow these steps to place your order

1. Log on to this website and use the login and password to view the proof and place orders
   Website:  www.gillmanandsoame.co.uk
   Proof card login: 419252
   Proof card password: 163813
    
2. You will also find a postcard in your pigeonhole (porter's lodge) with a reminder of these login details.
    
3. You can only buy physical copies of the group photo. Digital copies are not available for the group photot due to GDPR (privacy) reasons.
    
4. Place your order by by 30 November 2024 for FREE UK DELIVERY.
    
5. Individual PORTRAIT photos will be available for purchase next week.
    
6. QUESTIONS about ordering photos?
   Contact Gillman & Soame at action@gillmanandsoame.co.uk or tel 01869 328200

Matriculation INDIVIDUAL PORTRAIT photo - place your order

Your INDIVIDUAL PORTRAIT photo is now available for purchase

Follow these steps to place your order:

1). Collect your 'order postcard' from the porter's lodge at St Cross. This postcard will contain your personal log-in credentials for your individual photo. 

2). Both digital format and physical photos are available for the INDIVIDUAL PORTRAIT photo.

3).  Once you log in for your individual portrait photo, you will also be able to access the group photo. So you will be able to purchase both individual and group photos at the same time

4). Place your order by 30 November 2024 for FREE UK DELIVERY

5).  QUESTIONS about ordering photos?
Contact Gillman & Soame at action@gillmanandsoame.co.uk or tel 01869 328200